How to Put Together a Temp Staffing Budget

Creating a temporary staffing budget involves careful planning and consideration of various factors to ensure you have the right resources to meet your organization’s needs. Here’s a step-by-step guide to help you put together a comprehensive temp staffing budget:

Assess Workforce Needs

Begin by understanding your organization’s short-term and long-term staffing requirements. Identify specific projects, busy seasons, or roles that require temporary staff.

Determine Staffing Period

Define the duration for which you’ll need temporary staff. Will it be a few weeks, months, or even a year? This will impact the overall budget.

Job Roles and Skills

List the types of temporary roles you’ll need to fill and the necessary skills for each role. This helps you estimate the level of expertise required and the corresponding pay rates.

Estimate Work Hours

Calculate the number of hours each temporary employee will work per week. Consider full-time, part-time, or flexible hours based on your needs.

Research Compensation Rates

Research industry standards and local market rates for the specific roles you’re hiring for. This will help you determine a competitive and fair pay rate for temporary staff.

Incorporate Additional Costs

Apart from wages, consider additional costs such as taxes, benefits (if applicable), training, onboarding, and any necessary equipment or resources for temporary staff.

Agency Fees

If you’re working with a staffing agency, factor in their fees. These fees can include recruitment, placement, and administrative costs.

Create a Spreadsheet

Organize all the gathered information into a spreadsheet. Include columns for role, hourly wage, estimated hours per week, duration, agency fees, and any additional costs.

Calculate Total Labor Costs

Multiply the hourly wage by the estimated hours per week and the duration to get the total labor cost for each temporary employee. If agency fees are involved, add those as well.

Sum Up Costs

Sum up the total labor costs for all temporary staff positions. Add any additional costs, such as agency fees, benefits, and equipment.

Contingency Plan

It’s a good idea to include a contingency buffer to account for any unforeseen expenses or changes in staffing needs during the budgeted period. A common practice is to add around 10-15% to the total budget.

Track and Adjust

As you proceed with temporary staffing, monitor actual expenses against the budgeted amounts. Regularly review and adjust the budget if needed based on any changes in staffing requirements or costs.

Evaluate ROI

After the temporary staffing period, assess the return on investment. Evaluate whether the temporary staff contributed to meeting your organizational goals effectively.

If you are looking for quality workers, check with Opti Staffing. We are one of the best staffing agencies in the region. We have a temp agency in Tacoma, a temp agency in Vancouver, Washington, a staffing agency in Portland, a staffing agency in Salem, Oregon, and a temp agency in Seattle. Give us a call today.